Executive & Legal Practice Assistant

Foster Garvey PC, one of the Pacific Northwest's leading law firms, is looking for an Executive & Legal Practice Assistant to support the Firm President’s executive leadership responsibilities and legal practice within our Commercial, Intellectual Property & Technology group.The Executive & Legal Practice Assistant will be responsible for managing projects as assigned by the Firm President and performing a number of administrative and legal support duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced law firm environment. We are looking for an outgoing, organized, and detail-oriented team player. Excellent client service and interpersonal skills are essential, and the ability to make well-reasoned, effective decisions and manage time efficiently will be crucial to success. Ensuring confidentiality, practicing discretion, and exercising strong judgment are critical to this role. This position is full-time, non-exempt, and based in our Seattle office. A daily on-site presence is required Monday through Friday during business hours, 8:30 am – 5:00 pm. Occasional overtime may be necessary to accommodate Firm needs.Responsibilities: • Work on assigned projects under the direction of the Firm President and other leadership throughout the Firm• Act as point of contact for key projects, and keep projects on track and on time• Coordinate internal and external meetings• Manage complex calendars• Coordinate both domestic and international travel arrangements• Prepare agendas and materials for meetings• Attend meetings, and take meeting minutes as requested• Help coordinate Firm events and retreats, as assigned• Prepare PowerPoint presentations for executive meetings and other meetings as appropriate• Work cross-functionally across departments• Other duties and projects, as assignedLegal Practice duties:• Run conflict checks through Intapp Open software• Draft and prepare engagement letters and waivers• Perform administrative duties, including scheduling and preparing legal correspondence• Manage attorney CLE requirements, including enrollment, tracking, and recording• Process expense reimbursements• Prepare, format, proofread, and revise documents and correspondence• Assist in reviewing and finalizing attorney pre-bills• Provide in-person support for scanning and copying projects• Manage document execution workflow through Docusign, including preparation, tracking, and follow-up• Observe attorney-client confidentiality• Other legal duties and projects, as assigned