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Hybrid- Los Angeles Office:
The Legal Executive Administrator provides high-level administrative, organizational, and practice-management support to designated attorneys and the supported practice group. Serving as a proactive right hand and central point of coordination, this role manages priorities, calendars, communications, meetings, client and matter administration, and follow-through so that attorneys can focus on client service and substantive legal work.
The position works closely with attorneys, paralegals, docketing professionals, administrative teams, and clients to keep information organized, commitments visible, and operational tasks moving. The role does not perform substantive legal work or independently direct attorney staffing or legal strategy.
This is a hybrid position that requires in-office attendance at the Los Angeles office four days per week. On days when in-person attendance is not required, the individual may work remotely, subject to approval by the direct supervisor and assigned attorneys, if applicable. As an essential function of the role, the employee must be available for in-person meetings, training, professional development, and other business activities as needed. California residency is required, and the position will be designated to Hanson Bridgett's Los Angeles office.
Essential Responsibilities and Duties:
Proactively manage complex calendars, daily itineraries, competing priorities, and meeting logistics for assigned attorneys, ensuring adequate preparation time and timely follow-through.
Maintain organized priority, action-item, and follow-up lists; track commitments, deadlines, decisions, and items awaiting response; escalate risks or delays as appropriate.
Prepare attorneys for internal and client meetings by organizing agendas, background materials, status information, presentations, and required deliverables.
Coordinate practice group, team, and client meetings, including scheduling, agendas, meeting notes, decisions, and action items.
Serve as a central point of coordination among attorneys, paralegals, docketing professionals, administrative departments, clients, and other stakeholders.
Draft, edit, format, and proofread correspondence, reports, presentations, and other business communications with a high degree of accuracy and discretion.
Coordinate client and matter administration, including intake, engagement documentation, matter opening, file organization, status trackers, client reporting, and closing procedures.
Support billing and financial administration by coordinating prebills, billing follow-up, budget and status information, and communication with the appropriate finance and billing professionals.
Maintain client and matter dashboards or trackers that clearly identify current status, next actions, owners, deadlines, dependencies, and attorney decisions required.
Identify opportunities to improve administrative processes, templates, trackers, and workflows; implement practical solutions in coordination with the appropriate firm teams.
Use firm technology effectively, including Outlook, Word, Excel, PowerPoint, Smartsheet, document-management, time-entry, billing, and collaboration platforms.
Provide backup coverage and collaborate with other administrative professionals to ensure continuity of support.
Plan, schedule, and coordinate external client dinners, seminars, off-sites, industry conferences, and firm-hosted functions.
Required Skills, Abilities and Qualifications:
Proactive, resourceful, and anticipatory work style, with the ability to identify needs and next steps without waiting for detailed direction.
Exceptional organizational skills and attention to detail, with demonstrated success managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
Strong written and verbal communication skills, including the judgment to adapt communications for attorneys, clients, business professionals, and external audiences.
Sound judgment, discretion, diplomacy, and the ability to handle confidential and sensitive information.
Independent problem-solving skills and the confidence to raise concerns, recommend solutions, and appropriately escalate time-sensitive issues.
Strong client-service orientation and a commitment to responsive, accurate, and professional support.
Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; experience with Smartsheet and law-firm systems is strongly preferred.
Ability to learn new technology quickly and use tools to create reliable workflows, dashboards, templates, and reporting processes.
Ability to work collaboratively across multiple departments and build effective relationships with attorneys and business professionals.
Flexibility to work outside regularly scheduled hours when business or client needs required.
Education, Experience & Certification Requirements:
Undergraduate degree required.
Minimum of 3-5 years of progressively responsible executive, legal administrative, practice coordination, or comparable professional-services experience.
Law-firm experience is strongly preferred, particularly supporting partners, practice leaders, or high-volume client practices.
Demonstrated experience with complex calendaring, meeting coordination, client and matter administration, billing processes, and executive-level follow-through.
Experience supporting intellectual property or other deadlines-intensive legal practice is preferred.
Essential Job Expectations:
All Hanson Bridgett employees are expected to demonstrate excellence in how we serve our clients and support our colleagues, upholding the firm’s values as part of our culture. Specific expectations include:
Demonstrate excellence in serving clients and supporting colleagues while upholding the firm's values and culture.
Communicate effectively and professionally with clients, attorneys, business professionals, and external audiences.
Produce high-quality work and respond to requests and correspondence efficiently and in a timely manner.
Meet deadlines, manage competing priorities, and maintain high standards of accuracy and service.
Comply with firm policies, procedures, and information-governance requirements.
Maintain confidentiality, particularly with respect to sensitive matters, financial information, personnel information, and client communications.
Compensation:
Hanson Bridgett offers a competitive salary and benefits package. The hourly/ annual salary for this California-based role is anticipated to be in the range of an hourly rate of $58.97 to $64.10 and a salary of $115,000 to $125,000, representing the firm’s good-faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend on several factors, including, but not limited to, the candidate’s years of experience, qualifications, and skill set.
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