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Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its San Francisco office. This non-exempt, hourly position reports to the Office Managing Partner and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.
Essential Duties and Responsibilities – Administrative:
· Operate standard office equipment, including computers, copiers, and scanners.
· Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures.
· Review documents for grammar, spelling, punctuation, and formatting accuracy.
· Maintain client SharePoint sites and ensure compliance with client procedures.
· Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.
· Record time and billing entries daily.
· Provide proactive support that allows attorneys to focus on client matters and business development.
Essential Duties and Responsibilities – Paralegal:
· Document Management
· Organize, code, redact, index, and produce documents.
· Maintain files chronologically, numerically, or by subject matter.
· Collaborate with Litigation Support on electronic productions.
· Prepare fact chronologies and subject-matter categorizations under attorney guidance.
· Research & Information Management
· Conduct document searches and factual research using internal and external databases.
· Maintain case databases and gather information from legal and industry resources.
· Case Preparation
· Schedule and coordinate witness interviews.
· Organize interview memos, digests, and supporting materials.
· Draft deposition notices, prepare exhibits, and summarize deposition transcripts.
· Discovery & Pleadings
· Draft discovery documents, including Initial Disclosures, Interrogatories, Requests for Production, Requests for Admission, and responses.
· Assist with pleadings, motions, and court filings.
· Prepare exhibits and supporting documents, ensure compliance with filing requirements, and maintain litigation files.
· Litigation Support
· Act as liaison among attorneys, clients, and outside agencies.
· Coordinate document flow, order transcripts, and handle external requests.
· Manage litigation dockets, ensuring deadlines and filings are met and accurately calendared.
· Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, and others.
· Trial Support
· Organize exhibits, coordinate logistics, and assist attorneys in the courtroom.
· Take notes, manage exhibits, and support witness preparation.
Knowledge, Skills, and Abilities:
· Strong understanding of federal and state court rules, discovery procedures, and litigation processes.
· Proficient in electronic research, litigation databases, and document management tools.
· Highly detail-oriented with consistent delivery of error-free work.
· Minimum 3 years’ experience as a civil litigation paralegal in a mid-size or large law firm.
· ABA-accredited Paralegal Certification required.
· Excellent written and verbal communication skills.
· Strong organizational, multitasking, and problem-solving abilities; self-starter mentality.
· Prior employment law experience preferred.
· Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.
· Customer service mindset with the ability to anticipate attorney needs.
· Availability to work overtime as needed.
The Ideal Candidate will:
· Demonstrate initiative, flexibility, and the ability to manage assignments independently.
· Excel in project management, prioritization, and proactive problem-solving.
· Provide outstanding client service with a professional demeanor.
· Thrive in a fast-paced environment while maintaining accuracy and attention to detail.
· Be a collaborative team player, willing to assist wherever needed.
The salary range for this position is $115,000 - $140,000 per year.
This position is not open for submissions by external recruiters at this time.
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.
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