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Constangy, Brooks, Smith & Prophete, LLP is seeking a dynamic, experienced Paralegal to join its Los Angeles office. This non-exempt, hourly position reports to the Office Head and works closely with attorneys to deliver high-quality legal services. The role combines paralegal responsibilities with administrative support, including managing attorney calendars, scheduling, entering billable time, and preparing legal documents.
Essential Duties and Responsibilities – Administrative:
· Draft and prepare error-free correspondence, memoranda, and legal documents from written or oral drafts. Prepare litigation-related documents and other attorney-requested items, including attaching appropriate enclosures.
· Review documents for grammar, spelling, punctuation, and formatting accuracy.
· Record time and billing entries daily.
· Maintain client SharePoint sites and ensure compliance with client procedures.
· Foster strong professional relationships with clients, attorneys, and staff while maintaining confidentiality.
· Provide proactive support that allows attorneys to focus on client matters and business development.
· Operate standard office equipment, including computers, copiers, and scanners.
Essential Duties and Responsibilities – Paralegal:
· Assist in all aspects of civil litigation, from pre-litigation through trial including mediation and settlement.
· Document management including maintaining files chronologically, numerically, or by subject matter.
· Strong knowledge of online platforms to research and investigate facts and documents including opposing parties, litigation history, social media platforms, and business records.
· Prepare fact chronologies subject-matter categorizations under attorney guidance.
· Attend witness interviews and prepare summaries regarding same.
· Perform legal research to support case strategy including relevant statues and case law.
· Prepare document productions including evaluation of confidential information and maintaining detailed indexes.
· Collaborate with Litigation Support on ESI document productions.
· Review and summarize discovery responses and document productions including medical, financial, and employment records.
· Draft legal documents under the direction of the attorney including written discovery, subpoenas, and discovery motions.
· Review and respond to discovery requests including preparing relevant objections.
· Prepare exhibits and supporting documents for depositions, motions, and other.
· Active involvement in deposition preparation including drafting deposition notices, preparing exhibits, and summarizing deposition transcripts.
· Prepare subpoenas, authorizations, and requests to agencies such as the EEOC, DFEH, DIR, and others.
· Trial preparation including exhibits, notebooks, deposition testimony, jury instructions, trial subpoenas, verdict forms, and other pre-trial filings.
Knowledge, Skills, and Abilities:
· Strong understanding of federal and state court rules, discovery procedures, and litigation processes.
· Proficient in electronic research, litigation databases, and document management tools.
· Highly detail-oriented with consistent delivery of error-free work.
· Minimum 10 years’ experience as a civil litigation paralegal in a mid-size or large law firm.
· Minimum 3 years’ experience as a civil litigation paralegal in Labor and Employment law
· ABA-accredited Paralegal Certification required.
· Excellent written and verbal communication skills.
· Strong organizational, multitasking, and problem-solving abilities; self-starter mentality.
· Prior employment law experience preferred.
· Proficiency with Microsoft Office, iManage (or equivalent DMS), Relativity, Westlaw, and LexMachina.
· Customer service mindset with the ability to anticipate attorney needs.
· Availability to work overtime as needed.
The Ideal Candidate will:
· Demonstrate initiative, flexibility, and the ability to manage assignments independently.
· Excel in project management, prioritization, and proactive problem-solving.
· Provide outstanding client service with a professional demeanor.
· Thrive in a fast-paced environment while maintaining accuracy and attention to detail.
· Be a collaborative team player, willing to assist wherever needed.
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.
The salary range for this position is $100,000 per year to $125,000 per year.
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); gender; gender expression or identity; change of sex or transgender status; sexual orientation; age; disability; genetic information, citizenship status; military or veteran status; or any other category protected by applicable federal, state, or local law.
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