Legal Administrative Assistant - Healthcare (Raleigh, NC)

LEGAL ADMINISRATIVE ASSISTANT - RALEIGH, NC - HEALTHCARE SECTION

About the Role:

The Legal Administrative Assistant in the healthcare section based in Raleigh, NC, plays a critical role in supporting legal professionals by managing administrative tasks that ensure smooth and efficient legal operations. This position involves coordinating communication between healthcare providers, legal teams, and external parties to facilitate case management and compliance with healthcare regulations. The assistant will be responsible for organizing and maintaining legal documents, scheduling appointments, and preparing correspondence, which directly contributes to the accuracy and timeliness of legal processes. By handling confidential information with discretion and professionalism, the role supports the integrity and ethical standards of the legal department. Ultimately, this position enables legal teams to focus on substantive legal work by providing reliable administrative support tailored to the complexities of healthcare law.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree or higher preferred.
• Minimum of 2 years experience in a legal administrative role, preferably within the healthcare industry.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and legal document management software.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Understanding of basic legal terminology and procedures.
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications:

• Bachelor’s degree in Legal Studies, Healthcare Administration, or related field.
• Knowledge of electronic case management systems and legal billing software (Aderant/iTimekeep).
• Experience with court filing procedures and regulatory compliance documentation.

Responsibilities:

• Manage and organize legal documents, including case files, contracts, and correspondence related to healthcare law matters.
• Coordinate schedules, meetings, and communications between attorneys, clients, and external agencies.
• Prepare and proofread legal documents, reports, and correspondence to ensure accuracy and compliance with legal standards.
• Assist in the preparation and filing of legal documents with courts and regulatory bodies, adhering to deadlines and procedural requirements.
• Maintain confidentiality of sensitive information and ensure compliance with healthcare privacy laws such as HIPAA.
• Support billing and invoicing processes related to legal services and track case-related expenses.
• Utilize legal management software and databases to update case statuses and manage document workflows.(iManage/Filesite)
• Provide general administrative support including answering phones, managing mail, and ordering office supplies.

Skills:

The required skills such as proficiency in Microsoft Office and legal document management software are essential for daily tasks like drafting, formatting, and organizing legal documents efficiently. Strong organizational and multitasking abilities enable the assistant to manage complex schedules and prioritize urgent legal matters effectively. Excellent communication skills facilitate clear and professional interactions with attorneys, clients, and healthcare providers, ensuring smooth information flow. Familiarity with healthcare regulations and legal terminology supports accurate document preparation and compliance adherence. Preferred skills, including knowledge of electronic case management and legal billing software, enhance productivity by streamlining case tracking and financial processes, while paralegal training deepens understanding of legal procedures, contributing to higher quality support.

*THIS POSITION IS MONDAY-FRIDAY, 8:30 AM - 5:00 PM ON-SITE.