Office Coordinator

Description

Trout CPA is a full-service certified public accounting firm dedicated to helping clients, employees, and communities thrive. We are seeking an organized, proactive, and service-oriented Office Coordinator to support daily operations in our Mechanicsburg office and help create an exceptional experience for both employees and visitors.

Major responsibilities and duties include:

• Provide administrative support to Partners, Managers, and staff.
• Coordinate calendars, schedule meetings, and arrange conference room logistics.
• Managing incoming and outgoing correspondence, including mail, packages, and emails.
• Monitor inventory and order office, kitchen, and breakroom supplies.
• Greet visitors & assist with answering phone calls.
• Maintain physical and electronic filing systems and assist with administrative reporting.
• Assemble tax returns and organize, sort, and scan tax-related documents.
• Maintain office equipment and coordinate repairs and maintenance services.
• Serve as a liaison with vendors and facilities partners regarding building needs and projects.
• Arrange office events, meetings, staff lunches, and catering.
• Support special projects and other office operations initiatives as needed.

Requirements

• 5+ years of administrative, office coordination, or related experience.
• Experience in a professional services environment preferred.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with practice management, document management, or workflow systems preferred.
• Strong understanding of office operations and administrative processes.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and follow-through.
• Professional written and verbal communication skills.
• Collaborative, service-oriented mindset with a willingness to support others.
• Ability to exercise discretion and maintain confidentiality.
• Proactive problem-solving skills and the ability to anticipate organizational needs.
• Ability to provide informal leadership and guidance while fostering a positive office environment.