IP Docket Supervisor

Rutan & Tucker, LLP is seeking an Intellectual Property Docket Supervisor. This is a full-time exempt position. The ideal candidate has strong knowledge and thorough understanding of domestic and international patent, trademark and copyright prosecution and docketing practices. Will be responsible for supervising a team of IP Docket Specialists. In addition to overseeing the IP Docketing team, the candidate will also be responsible for various tasks. These tasks include, but are not limited to:

Review and docket incoming copyright and trademark prosecution correspondence from the USPTO, foreign associates and foreign trademark offices

Forward incoming correspondences to practitioners after they have been docketed

Maintain firm’s docket in an up-to-date fashion

Oversee the overall maintenance and supervision of the docketing system and docketing team

Audit docket matters

Develop and implement standardized docketing processes and procedures, including quality control processes

Serve as liaison between docketing department and practitioners

Serve as firm point of contact and liaison between docketing team and vendors (e.g. AltLegal, Anaqua, Foundation IP)

Generate daily, weekly, monthly and special docket reports

Process incoming and outgoing file transfers

Review daily dockets to confirm deadlines are timely met

Assist other docket specialists in double-checking to ensure all dates docketed by that specialist are accurate

Qualifications and requirements:

Expertise with USPTO, eTEAS, TARR and SAEGIS, PAIR, TESS, TSDR and TTAB systems.

Minimum of 4-6/7 years of comprehensive patent and trademark prosecution docketing experience

Prior experience using i-Manage FileSite and MS Excel required

At least two years of supervisory experience

Must be highly organized and detail-oriented with the ability to interact with and manage personnel at all levels of the firm

Able to work in a team environment

Strong attention to detail, high degree of accuracy, ability to work independently and to manage multiple tasks simultaneously

Strong verbal and written communication skills

The ability to manage time effectively under pressure

Work Environment:

This is a hybrid position.

We are an equal opportunity employer and are proud of commitment to inclusion in our workplace.

Our headquarters at The Boardwalk in Irvine, CA offers state-of-the-art workplace design and technology, and is located in one of the greatest places in the world to live and work – just minutes from some of Southern California’s best beach communities and shopping and a short drive from both desert and local mountain resort communities.

IP Docket Supervisor Salary Range:

Annual Salary Range: $110,000 – $135,000 depending on experience

If you have the necessary qualifications, please contact Hannah Ackermann (hackermann@rutan.com), Human Resources Manager.