Junior Billing Coordinator

SUMMARY:

The Junior Billing Coordinator supports the firm’s billing operations by assisting with the preparation, review, and processing of client invoices in a timely and accurate manner. This role works closely with attorneys, legal assistants, and the finance team to ensure billing guidelines are followed, time entries are complete, and client matter information is maintained accurately. The ideal candidate is detail-oriented, organized, and eager to develop a strong understanding of legal billing processes, client service expectations, and law firm financial systems.             

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare monthly and ad hoc proformas and bills for billing attorney review and approval, with emphasis on accuracy and timeliness.
• Edit and finalize client invoices upon receipt.
• Process monthly electronic billing as per client guidelines to e-billing websites (Serengeti, Datacert, TyMetrix 360, Collaborati, Ascent DoeLegal, Legal Precision, Corridor, etc.)
• Responsible for monitoring and adhering to client guidelines.
• Provide management with updated billing forecast on a weekly basis.
• Contact assigned billing attorneys regularly in an effort to keep communication open regarding billing frequency, special requirements as stated in guidelines and any unusual billing instructions.
• Provide accurate client information as requested by attorneys and legal assistants.
• Support the billing team by monitoring the accounting and billing inboxes and responding to ad hoc requests in a timely manner.
• Support day-to-day billing operations and assist the team with additional tasks as needed.
• Back up to timekeeper review, new matter/client processes
• Extensive interaction with Client Services Analyst and Collections Coordinators to share information regarding changes to client billing guidelines, invoices or electronic billing statuses.
• Report any existing or potential issues to department management.
• Support all initiatives to achieve periodic billing targets and achieve firm objectives.
• Work on additional projects/assignments designated by management.
• Responsible for actioning all e-billing issues for assigned attorneys which include but are not limited to reductions, rejections and requests for accruals and budgets.
• Pull electronic expense backup as appropriate.
• Support the billing team by monitoring the accounting and billing inboxes and responding to ad hoc requests in a timely manner.
• This position is hybrid, requiring a minimum of three (3) days per week in the office. The Firm reserves the right to require additional in office days, up to and including full time in office presence, as business needs require.

QUALIFICATIONS, SKILLS AND COMPETENCIES:

• Service oriented, self-motivated individual who consistently performs with a high sense of urgency and pride in product.
• Must be able to manage multiple competing deadlines and prioritize work accordingly.
• Ability to work both independently and as part of a team with minimal supervision.
• Up to 3 years of experience billing / e-billing in high volume, fast-paced environment.
• Capable of exceeding expectations of internal and external clients on a regular basis.
• Experience with Elite 3E software helpful, but not critical.
• Demonstrated understanding of complex billing and / or e-billing systems is desirable.
• Microsoft Excel and Microsoft Office Products. Excellent communication and interpersonal skills, both oral and written, and an ability to establish and maintain relationships with partners, attorneys, staff, clients, and third party vendors.

The starting base salary range is $75,000 – $85,000, plus competitive benefits and bonus eligibility.  The base pay actually offered will take into account internal equity and may vary depending on the candidate’s job-related knowledge, skills and experience, among other factors.

PBWT is an equal opportunity employer.