Office Administration Coordinator

The Office Administration Coordinator is responsible for projects and activities that support the operations in a designated office. This position will also act as an office liaison to clients, firm personnel, and firm leaders. An onsite arrangement is required for this position.A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.If you’re someone who’s looking toward the future, we’d love to hear from you.Location: Albany, NYWork cooperatively and collaboratively with the Regional Administrators, Office Administrators, functional area leaders and other members of firm administration in meeting team goals and in developing and implementing firm initiatives, policies and programs. Responsible for the effective communication of programs to office personnel.Collaborate with attorneys to ensure that staffing levels are appropriate and guiding staff to effectively utilize local and central resources to ensure timely completion of work and deadlines are met.Promote teamwork and collaboration among office personnel.May be called upon to provide back up support to the PA’s when necessary.Back up Office Services and Records coverage.Represent the office on the firm wide Business Continuity and Disaster Recovery team. Serve as local Crisis Team Leader, responsible for leading and directing personnel during an emergency situation.Serve as the guest experience coordinator or provide back up support as needed.Assist HR with the recruitment and onboarding of staff; review resumes, participate in the interview process, administer pre-hire assessments, and participate as equal in hiring decisions. Assist with the development and coordination of new hire orientations, including identifying immediate and future training needs, by being the local facilitator; prepare orientation materials and process new hire documentation; participate in orientation meetings as required.Assist with onsite activities related to lateral attorney hiring efforts for the office.Serve as local operations point person and work in collaboration with the firm’s functional areas to ensure timely and efficient delivery of services and support for the local office. Determine needs to implement initiatives on behalf of the functional areas. Identify logistical details, plan and implement to fulfill project goal.Coordinate local Facilities, Information Technology, Marketing, and Human Resource matters; assist in implementation of new policies, procedures or timely resolution of issues as needed.Initiate and manage social, community service and sustainability programs in keeping with the firm’s values and strategies. Serve as local coordinator on firm sponsored events such as client marketing events.Coordinate and follow established accounting procedures for IOLTA trust accounting and other check requests, reward and recognition gift card and other reward prize distributions, and petty cash, where applicable.Work with building management and outside vendors for cleaning services, office repairs, security, orders and deliveries.Report regularly to RA on team goals, objectives, projects and accomplishments.Perform all duties accurately and in a timely manner.Perform other duties as assigned.To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.