Senior Trademark Specialist

The Senior Trademark Specialist is responsible for providing technical and administrative support to the team, attorneys, paralegals, and clients in all aspects of trademark and IP practice management. A hybrid work schedule is available for this position.A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.If you’re someone who’s looking toward the future, we’d love to hear from you.Location: Boston, MA; Chicago, IL; Washington, DCReview and manage daily dockets of assigned attorneys, working closely with timekeepers to ensure all deadlines are met daily. This includes reviewing and annotating daily docket for the assigned timekeepers and keeping the IP Docket Specialist informed.Oversee and manage new business intakes. This includes submitting new client, matter and pro bono intakes requests, complete billing information and track status.Manage and disperse incoming mail and other related correspondence.Control phone, email and calendars for assigned timekeepers, ensuring all details are anticipated, arranged and well-coordinated TextAssist with preparing and filing documents related to prosecution and/or maintenance of US and foreign trademark.Review trademark status reports for clients, draft client reporting letters when original certificates of registration are received and mail out after docketing and approval.Communicate with foreign associates, including foreign filing instruction letters and obtain and send copies of registration certificates or other evidence requested.Assist with pulling applications/registrations and other PTO information from the United Stated Patent and Trademark Office (USPTO) website.Report correspondence accurately and timely with accordance with firm/client guidelines. Respond to client inquires and requests for information and provide status reports as needed.Maintain advanced knowledge of the status of ongoing client matters and keep up-to-date contact lists, anticipate next steps and prepare for them in advance.Maintain accurate electronic files in accordance with firm/practice group guidelines and procedures.Oversee and assign incoming/outgoing file transfers.Ensure files are up-to-date in Aderant.Promptly perform administrative tasks (i.e. expense reimbursement, business development, etc.) in InterAction, Chrome Rivers and other firm applications.Manage monthly billing and provide documentation and edits.Perform other duties as assigned.To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.