Office Support Assistant

The Office Support Assistant is responsible for providing local onsite support to perform a variety of office related duties, with primary responsibility for office operations. The role will provide administrative support to Office Administrator, Accounting, Facilities, and Reception. Maintains professional contact with clients, attorneys and professional staff and observes confidentiality of client and firm matters. Effectively, efficiently and thoroughly manages work and information requests. This position reports to the Office Administrator. The ideal candidate is poised, detail-oriented, and thrives in a fast-paced, client-facing environment. You will represent our brand every day, ensuring that every interaction reflects the firm’s professionalism, discretion, and commitment to service excellence. This position is onsite, Monday through Friday, with an anticipated schedule of 8AM - 4:30PM CT.A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.If you’re someone who’s looking toward the future, we’d love to hear from you.Location: Chicago, ILAdministrative support for office operations may include:Assist with new hire setup.Assist with data analytics spreadsheets and presentations.Act as an information resource for attorneys and professional staff.Assist with the coordination of office moves.Assist with the coordination of special events.Attend and contribute to firmwide committee meetings.When covering reception, register guests in visitor management system, meet and greet guests and provide onsite support as needed.Distribute security badges and parking validations and maintain inventory logs as needed.Maintain orderly and presentable lobby, Reception area, conference rooms and office space.Assist with conference room reservations, including ordering of food/beverages, identifying AV needs and room setup.Monitor lobby and conference room A/V and IT equipment and notify IT of any potential issues.Follow firm policies with regard to visitor access to building and office space.Provide support to Facilities Coordinator in the areas of conference services, hoteling reservation program and overall maintenance of facility.Process office related expense reimbursements and vendor invoices as needed. Assist with the marketing and business development teams on event logistics and special projects.Performs other duties as assigned by the Office Administrator. To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.