Office Administrative Assistant - Buffalo

Location: Buffalo, NY (100% in the office)

Are you a dynamic self-starter? Do you have legal experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach Murtha is in search of an Office Administrative Assistant to join our Buffalo, NY office. You will thrive in this role if you have:

1+ years’ experience providing administrative support in a professional office environment, preferably within a legal setting
A sense of accountability for working independently and proactively
Exceptional oral and written communication skills, including excellent spelling, grammar, punctuation, form, and style
Excellent multitasking, organizational, and time management abilities
Proficiency with Microsoft Office, scanning, profiling, and managing documents
Superior client service and listening skills
The ability to work effectively with diverse personalities and exercise sound judgment
A team-oriented mindset with a willingness to assist where needed

The Office Administrative Assistant is responsible for providing office support in the areas of hospitality and event support. Do you have the DRIVE and DESIRE to:

Provide administrative support and backup coverage to attorneys and administrative team members
Assist with document preparation, document assembly, scanning, profiling, filing, and special projects
Coordinate client appointments, obtain signatures, and follow up regarding required documentation
Support new matter intake and conflict check processes
Assist with administrative requests across a variety of legal practice areas
Greet clients and maintain a client-ready reception area and conference rooms
Manage conference room calendars and coordinate meeting room set-up, catering, and technology needs
Process incoming and outgoing mail, including FedEx, UPS, and certified mail
Maintain the organization of common office areas, including copy centers, kitchens, and conference rooms
Perform other administrative tasks and projects as requested by attorneys and management

Harris Beach Murtha recognizes that everyone has a right to be included. You will be successful in your career at the firm if you:

Exhibit the ability to effectively multi-task, meet deadlines, and provide solutions in a fast-paced, team-oriented environment
Take ownership of assignments and pride in delivering polished, high-quality work
Believe in the firm's core values: collaboration, inclusion, ingenuity, respect, integrity, and commitment
Enjoy working with diverse personalities across all levels of the firm
Are comfortable working onsite five days per week

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Office Administrative Assistant in Buffalo is 38.75 hours per week.

Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer.

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