Office Services Coordinator - Freeman Mathis & Gary

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Career

Office Services Coordinator

5/20/21

Freeman Mathis and Gary is a national litigation firm with twenty offices in ten states. We are seeking an enthusiastic Office Services Coordinator for our Boston office. Located in one of the oldest cities in the United States, the office overlooks Faneuil Hall Marketplace and features onsite T Stops. The ideal candidate will have excellent organization and communication skills and willing to take ownership of their job. This position is onsite and remote work is not available.

Essential Duties

Sorting, delivering incoming mail/collecting, sending outgoing mail

Assist with photocopying, scanning and digital filing of documents

Monitoring and maintaining kitchen and office supplies stocked and well organized

Making logistical arrangements for meetings, conferences and other on-site office events

Greeting, welcoming and directing visitors

Supply office/work-stations for new employees as well as clean out for departing employees

Submit service requests to building via portal, as needed

Maintains areas of responsibility safe, clean and well organized

Other administrative duties and projects as requested

Qualifications

High School diploma required

Experience working in a professional office environment

Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive), experience with use of document management systems a plus

Ability to lift up to 30 lbs.

Ability to multi-task, prioritize and work under tight deadlines

What We Offer

Competitive compensation

Comprehensive benefits package, including medical, dental, and vision

HSA and FSA for employees and dependents

401K Safe Harbor plan and an employer profit sharing program

Company provided life insurance and long-term disability coverage

Year-end bonuses and referral fee incentives

Generous PTO policy

Positive firm culture

Employee Assistance Program

Safe and comfortable office environment

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws.

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