Executive Assistant
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Key details
Job Description
Executive Assistant/Travel Coordinator
Location: Palm Beach Gardens, Florida (On-site)
Company: DocStar Medical Partners
Starting Salary: $50,000 annually
About DocStar Medical Partners
DocStar Medical Partners is a healthcare staffing agency specializing in locum tenens solutions nationwide. Our team is built on strong relationships, operational excellence, and a commitment to supporting both healthcare providers and facilities. We take pride in our collaborative culture and the high level of service we deliver across every department.
Position Overview
DocStar Medical Partners is seeking a highly organized and proactive Executive Assistant to join our Palm Beach Gardens office. This is a cross-functional role that primarily supports our Travel Team and Finance Department, while also providing administrative and operational support to our Sales Team and overall office operations.
The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment. This role plays a key part in ensuring smooth day-to-day operations and seamless travel coordination for our full-time traveling providers.
Key Responsibilities
Travel Coordination & Provider Support
- Facilitate and manage travel accommodations for full-time traveling providers, including:
- Airbnb and hotel lodging
- Flights and rental cars
- Ground transportation and related logistics
- Serve as a primary point of contact for providers regarding travel arrangements and changes
- Track and document travel details, confirmations, and itineraries
Finance & Administrative Support
- Assist the Finance team with documentation, reporting, and general administrative tasks
- Support expense tracking, invoice processing, and internal records management as needed
Sales & Office Operations
- Provide administrative support to the Sales team, including scheduling, document preparation, and internal coordination
- Assist with day-to-day office operations to ensure a smooth and professional workplace environment
- Help maintain internal systems, files, and communication workflows
Qualifications & Skills
- Strong proficiency in Microsoft Office Suite, with emphasis on Excel and Word
- Experience with Adobe and travel platforms is a plus
- Excellent organizational and time-management skills
- Strong written and verbal communication abilities
- High attention to detail and ability to manage multiple priorities
- Professional, adaptable, and team-oriented mindset
What We Offer
- Competitive salary of $50,000 annually
- Supportive, collaborative team culture
- Opportunity to work cross-functionally with leadership, finance, sales, and operations
- Professional growth and development within a growing healthcare staffing organization
Pay: From $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Audit details(provenance, verification trail, raw fields)
Core fields
docstar-medical:ef1b5ecd-7515-4ff8-84a7-ca6ca00665daProvenance
https://careers.docstarmedical.com/Verification trail
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