Office Administrator
Posted Jun 15, 2026·Open for 61 days (and counting)
Key details
Function
Other
Seniority
Unknown
Workplace
On-site
Location
New York
Compensation
$90K – $125K
Job Description
The Office Administrator will join our New York office to manage day-to-day operations and help create a welcoming, connected, and high-functioning environment. This is a hands-on role that blends legal administrative support with broader office management responsibilities and requires a proactive, solutions-oriented approach.
Why Join Us:
Choate is one of the leading law firms in the United States, headquartered in Boston, known for delivering exceptional client service through a collaborative and high-performing culture. As our New York office presence continues to grow, this role offers a unique opportunity to have a meaningful impact.
As Office Administrator, you will play a central role in shaping both the day-to-day operations and the overall workplace experience. This is a highly visible position for someone who enjoys being at the heart of a dynamic office, solving problems, building relationships, and helping create an environment where people feel connected, supported, and able to do their best work.
As Office Administrator, you will play a central role in shaping both the day-to-day operations and the overall workplace experience. This is a highly visible position for someone who enjoys being at the heart of a dynamic office, solving problems, building relationships, and helping create an environment where people feel connected, supported, and able to do their best work.
Job Functions:
Office Operations:
- Serve as a primary on-site contact for day-to-day office operations, ensuring smooth day‑to‑day functioning of the office.
- Oversee and maintain office operations by coordinating with building management and external vendors, monitoring and replenishing office supplies, and ensuring all workplace resources and services are organized, efficient, and aligned with day-to-day operational needs.
- Prepares offices and workspaces for new employees and visiting attorneys by coordinating necessary equipment, supplies, and system access.
- Schedules and coordinates internal meetings, including reserving conference rooms, arranging catering, and preparing necessary materials.
- Troubleshoot basic technology issues; coordinate with IT or external vendors to escalate and resolve more complex technical problems.
- Partner closely with the Boston office to support legal, administrative, and operational needs across locations.
Legal & Administrative Support:
- Provide high-level administrative support to attorneys and team members.
- Maintain and proactively monitor calendars and contact lists, communicating updates, changes, and reminders to ensure effective scheduling and coordination.
- Provides highly technical document production including but not limited to typing, drafting and editing documents, dictation, redlining documents, conversion of documents from PDF to word, working on basic to highly complex Excel spreadsheets, creating or editing complex Power Point presentations.
- Assist in planning client development and other networking events.
- Monitor legal industry events in the New York City market to flag for members of Choate’s different practice group.
- Supports billing, time entry, and other administrative processes.
- Demonstrates strong knowledge of legal terminology, document standards, and procedures; prepares and formats correspondence and legal documents, maintains files, and supports attorneys with presentations and other client materials.
- Utilizes strong communication skills, both written and verbal, to ensure instructions are clearly understood and that requested work is completed.
- Provide high-touch service to both internal and external clients.
Essential Competencies:
- Proactive and collaborative team player who partners effectively across the Firm.
- Positive, service-oriented mindset with a focus on creating a great workplace.
- Uses innovative thinking and exercises sound judgment to achieve results.
- Resourceful, adaptable, and solutions-driven.
Qualifications:
- Bachelor's Degree required.
- Minimum of 5 years of legal assistant experience supporting corporate attorneys. Office administration experience preferred.
- Proficient in MS Word, Excel, Outlook, and PowerPoint. Comfortable use of AI tools including Copilot.
- Demonstrated ability to balance client service while delivering high results and productivity.
- Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation, and legal terminology.
- Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work styles. Openness to change pace quickly while maintaining organization and attention to detail.
- Flexible, dependable, and team-oriented with a willingness to take on additional responsibilities.
Work Authorization:
- Applicants must be legally authorized to work in the United States without the need for sponsorship by the Firm (either now or in the future).
Compensation and Total Rewards Package:
- Choate offers a comprehensive Total Rewards package to our business professional team members. The Firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the salary range for this specific position at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual rate offered for this position will be determined based on job-related, non-discriminatory factors, including but not limited to qualifications and experience, education, external market data and consideration of internal equity.
$90,000 - $125,000
Audit details(provenance, verification trail, raw fields)
Core fields
Posting ID
choate:vig-e570f468bc95965fTitle
Office Administrator
Function
Other
Location
New York
Workplace mode
unspecified
Posted at
2026-06-15 00:00:00Z
Compensation
$90K – $125K
Provenance
First seen (our tracker)
2026-06-21 04:31:47Z
Last seen
2026-07-10 04:51:50Z
Last updated
2026-07-10 04:51:50Z
Removed at
still open
Days open
Open for 61 days (and counting)
ATS adapter
viglobal
ATS slug
https://talent.choate.com/viRecruitSelfApply/RecDefault.aspx?Tag=73ccdee4-ae40-4816-9577-41f930ad1da8Source URL
—
Verification trail
This posting hasn't been probed by our closure verifier yet. Stream C runs on a rolling schedule against postings approaching the close-decision threshold.
LLM enrichment
Enriched at 2026-06-23 06:22:58Z. Enrichment runs once per posting, never re-runs.
Seniority
unknown
Role archetype
operations
Specialty
—
Workplace mode
onsite
City (normalized)
New York
Country (normalized)
United States
Comp range
$90K – $125K
Tech stack
—
Novel role archetype?
no
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